Last edited 2 September 2026.
This site, wordpresseducation.org, is run for the WordPress Credits Program, a program of the WordPress Foundation. This notice explains what personal information the site collects, why, how long it is kept, and what you can ask us to do with it. It applies alongside the WordPress.org privacy policy, which covers the wider WordPress.org community programs this one belongs to.
Who this notice covers
Three kinds of people use this site: students taking part in the program, mentors who guide them, and staff at the educational institutions that enrol them. Each is told what the site holds about them at the point it is collected. This notice is the full account.
What we collect, and why
Institution applications. When an institution applies to join the program through the form on this site, we collect the institution’s name, country, city, website and department, the name and email address of a contact person, how its internships work, an estimate of how many students may take part, and the reasons given for applying. We use this to review the application and, if it is accepted, to set the institution up in the program. The application is held on this site until a program manager has reviewed it, and only then is it added to the program’s records.
Institution accounts and agreements. An accepted institution is given an account on this site for the people it names as its coordinators. We keep their names and email addresses, a record of who at the institution invited or removed whom, and the signed Collaboration Agreement between the institution and the WordPress Foundation, which the institution uploads. We use these to know who may act for the institution and to hold the agreement that governs its participation.
Student records. Institutions enrol their own students in the program. For each student we hold their name, email address, field of study, the program and dates they are enrolled for, their WordPress.org username, the mentor assigned to them, the hours they log, the report and reflections they file during the program, and the answers they give to the program’s feedback surveys. We use these to run the program: to give each student a Student Report Card, to let their mentor see their progress, to let their institution track and, at the end, certify their participation, and to improve the program from what students tell us.
Mentor accounts. For mentors we hold their name, email address, WordPress.org profile, the hours they make available for calls, the notes they write about calls with their students, and which students are assigned to them.
Consent records. Where the site asks for your agreement, for example when an institution applies or when a student agrees to be named in a report, we record that you agreed, when, and the exact wording you agreed to, so that we can show what was asked and what was answered.
Who can see what
A student sees their own record. A mentor sees the students assigned to them. An institution sees only the students it enrolled, and nothing about any other institution’s students. Program managers, who run the program for the Foundation, see everything needed to administer it. Information a student gives the program about accessibility needs is shown to the program and their mentor, and not to their institution.
An institution may prepare a report on its students’ participation for its own academic purposes. A student is named in such a report, or quoted in it, only if they have said the institution may.
Where the information is held
The program’s records are kept in Airtable, which processes them on the Foundation’s behalf. This site is hosted on WordPress.com, which processes what the site holds on the Foundation’s behalf. Both are bound by their own data processing terms. Nothing collected here is sold or used for advertising.
How long we keep it
Program records about students, mentors and accepted institutions are kept for as long as needed to administer the program and to document participation, including so that a student’s completion can be confirmed to their institution later. Beyond that:
- An institution application that is not taken forward is deleted from this site 30 days after the decision. One identified as spam is kept for 365 days so that repeat submissions can be recognised, then deleted.
- A signed Collaboration Agreement that has been accepted is kept for as long as the institution takes part in the program. One that is withdrawn or returned for changes is deleted from this site after 30 days.
- A file an institution uploads to enrol students is kept for 7 days before it is confirmed and 30 days after, then deleted; the student records it created are kept as program records.
- An invitation to join this site expires after 14 days.
- Consent records are kept for as long as the thing consented to is still in effect.
Your rights
You can ask to see the information the site holds about you, to have it corrected, or to have it deleted where we no longer need it to administer the program. Students, mentors and institution coordinators can see and correct most of their own information from their own pages on this site. For anything else, or to withdraw a consent you gave, contact the program at the address below. If you are in the European Economic Area or the United Kingdom you also have the right to complain to your data protection authority.
Contact
WordPress Foundation, for the WordPress Credits Program.
Changes to this notice
When this notice changes, the date at the top changes with it, and anything the site asks you to agree to records the wording that was in force at the time.